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If you want to set up your QSEHRA for full-time employees only and you aren't sure exactly who to exclude or who qualifies as "full-time," ask your CPA to help you classify your employees according to the definition above. We also welcome retirees into our diverse workforce. Part-time and seasonal employees are subject to the same tax withholding rules that apply to other employees. "The Manager’s Guide to Hiring a Less Than Full-time Workforce" provides information on various appointment types, work schedules, seasonal agreements, benefits, probationary periods, recruitment options, etc. All examples assume the employee is expected to work more than 30 hours per week. Please click on the options below to view information on our seasonal positions: ALERT: Please do not use this form for tax or stimulus check inquiries. College interns hired each year from June through mid-August, during summer break, Accountants employed during annual tax season, from January through April 15, Retail clerks employed from November through mid-January, during the holiday season, Servers hired by restaurants and resorts during Florida tourist season, from December through April, Graduate interns hired for a 12 month internship beginning in June of each year, Computer programmers hired for 2 months to assist in completing a special project, Consultant hired to lead a one-time process improvement project expected to last 5 months, Temporary call center employees hired to assist with an anticipated spike in call volume, period of employment unknown. Has your organization received one? The addendum should be attached to the original agreement and filed with the employee’s manager. If so, we have some rules and advice to help guide you through the unique tax issues that you face.. Seasonal Employees The IRS states that the term “seasonal employee” applies when determining if someone is a full-time employee under the Look-Back Measurement Method. In order to account for your seasonal workers and employees, no matter what season it may be, it’s important to understand how the IRS treats them. Under ACA, the maximum waiting period is 90 days. To locate the "Manager’s Guide to Hiring a Less Than Full-time Workforce" go to: http://hco.web.irs.gov/recruitstaff/externalhire/filingseason/worksched/index.html. The Department of Treasury delegated IRS responsibility for establishing and maintaining a part-time career program. How does the IRS define "part-time" and "seasonal" employees for QSEHRA eligibility or exclusion? Increases which will extend beyond two pay periods are considered changes in the tour-of-duty and should be documented on the SF-50 with an appropriate Not to Exceed (NTE) date. The reality is that the summer is a very critical time for the health of your ACA compliance, largely due to the high volume of seasonal workers and employees that many businesses process during the summer. Part-time and part-time job-sharing employees have assignment rights only to part-time positions and compete separately from full-time employees during reduction-in-force (RIF). Employee Assistance Programs: Taking Care of Your Employees During COVID-19 - The Struggle is Real, but EAPs can Help Heal, CARES Act: Retirement Relief Implications for 401(k) Sponsor Plans, Families First Coronavirus Response Act: What It Means for Your Small and Medium Size Business, ACA Fact Sheet: Full-Time, Variable Hour and Seasonal Employees. When positions have been identified as part-time, management should permit employees to request and receive consideration to change from full-time to part-time whenever feasible. This category of worker includes agricultural laborers and retail workers employed exclusively during holiday seasons. Seasonal Workers A “seasonal worker” is someone who performs labor or services on a seasonal basis as defined in certain U.S. Department of Labor regulations. IRS Affordability Safe Harbors Help Avoid ACA Penalties, The ACA Monthly Measurement Method: A Few Examples, Incorrect ITINs Will Cause Havoc With ACA Compliance, Webinar: The Recipe for Successful ACA Compliance.

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